Archive for 'Articles'

If a guest speaker is involved with your meeting, identifying and confirming your guest speaker should be one of the very first things that you do. 1)      Identify your guest speaker Do you already know the identity of your speaker?  If so, go to step 2).  If not, are you responsible for finding the speaker?  [...]

Once you’ve narrowed down your choices and are ready to move forward with your chosen property, it’s time to begin the contract negotiation process.  The first step is to request a contract from that property.  This article will help save you some time during the contract negotiation process. If you are working with a MeetingSteward.com [...]

In this economy, budget considerations are more important than ever for your meeting planning process.  If you have a limited budget and your meeting dates are flexible, be sure to look for “group value dates” during your site selection process. Group value dates (also called “value rates”, “value dates”, or “hot dates”) are offered by nearly [...]

1.  Know your goals before you go. By the time you get to the site inspection stage of the process, your goals should already be set. You’ve sent out RFPs, gathered responses, and narrowed down the choices.  Now it’s time to revisit and fine tune these goals.  Who is the meeting for, where are they [...]

I have my location.  How do I find the right hotel? In our last article, we outlined basic steps to help you find a good location for your event.  In this article, we’re going to drill down a little bit farther.  Once you have picked the host city or region, what’s the best way to [...]